We're Hiring! - Purchasing Staff

Position: Purchasing Staff

Base Location: ADG Hanoi Head Office

Employment Type: Full-time

Headcount: 01

Key Responsibilities

Prepare, review, and complete import–export documentation, including: Contract, Commercial Invoice, Packing List, B/L or AWB, COO, CQ, Insurance, License, etc.
Review customs declarations submitted by customs brokerage service providers via the electronic customs system (VNACCS/ECUS) and monitor the customs clearance process.
Classify HS codes for IT products; verify applicable tax rates and specialized management regulations.
Handle procedures for commercial imports, project cargo, and temporary import–re-export / temporary export–re-import shipments (e.g. demo units, warranty, repair).
Coordinate with forwarders, shipping lines, and airlines regarding bookings and vessel/flight schedules.
Track shipment progress from overseas suppliers to warehouses or end customers.
Work closely with overseas suppliers, Sales, and Technical teams to ensure on-time delivery for projects.
Resolve issues arising, such as vessel delays, missing documents, or incorrect cargo information.
Monitor and perform procedures related to import licenses, conformity / compliance certification, and specialized inspections (if applicable).
Coordinate the preparation of documentation for post-customs audits, customs finalization, and internal audits.
Stay updated on new regulations related to import–export activities, customs, taxation, and IT products.
Review and reconcile logistics costs, local charges, taxes, and customs fees.
Track import–export costs by shipment/ or project.
Properly file and archive import–export documents in compliance with regulations.
Prepare periodic reports on shipment status, customs clearance progress, and import–export costs.
Work closely with internal departments, including Sales, Technical, and Accounting.
Perform other tasks as assigned by management.

Qualifications & Skills

University degree (majoring in Import–Export, Logistics, International Trade, Economics, or related fields).
1–3 years of experience in import–export operations at trading or IT companies.
Preference given to candidates with experience in IT goods, equipment, or project cargo.
Solid knowledge of import–export procedures, Incoterms, HS codes, and import–export taxes.
Experience in electronic customs declaration.
English communication skills, with the ability to read and write English and understand import–export documents.
Proficiency in office computer software (Outlook, Word, Excel, PowerPoint, etc.).
Strong coordination skills and ability to manage progress with multiple parties.
Careful, responsible, and able to work under project deadline pressure.
Proactive, flexible, and able to work well with internal departments.
Honest and compliant with company regulations.

Benefits

Salary: negotiable based on experience.
Support for technical certification exams.
13th and 14th month salary and additional incentives based on business performance.
Benefits in accordance with current Labor Law regulations, including Social Insurance and 24-hour personal accident insurance.
Career advancement opportunities and advanced professional training.